Office Manager - Saltillo, México - Worldwide Express

Worldwide Express

Empresa verificada

Saltillo, México

hace 3 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

PURPOSE

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety.

The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control.
This person is an energetic professional who doesn't mind wearing multiple hats.

Experienced in handling a wide range of administrative duties and Human Resources support-related tasks and able to work independently with little or no supervision.

Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

ESSENTIAL DUTIES & RESPONSIBILITIES

Ensure a welcoming workplace for our employees, customers, and vendors.
Track all Workplace requests (maintenance requests, furniture needs, vendor setups, etc.).
Manage and communicate with outside vendors as needed (scheduling service, coordinating with local offices and landlords, etc.).
Coordinate with HR on employee onboarding/offboarding (provisioning access badges, setup parking, etc.).
Schedule meetings or interviews, arrange for conference rooms or make other logístical

arrangements. Maintain conference room and desk booking software/schedule.

Receive, sort and forward incoming mail and packages.
Maintain the appearance and functionality of the Monterrey HQ office. Maintain breakroom and general office supplies.
Liaison between the Monterrey office and domestic offices
Assist with other clericalrelated duties such as data entry, photocopying, faxing, and filing.
May perform general HR or other administrative tasks.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

Communication (internally and with vendors)
Bilingual English/Spanish
Project management
Attention to detail
Standard office equipment
MS Office

QUALIFICATIONS:

Bachelor's degree preferred.
Minimum of 2 years experience in a human resources/administrative/clerical support role in a corporate environment.
Office technology and AV systems experiences are a plus (but not required).

PHYSICAL DEMANDS & WORK ENVIRONMENT

Work Environment:
Job is typically performed in a general office environment.