Residence Intern - City, México - Foreign & Commonwealth Office

Foreign & Commonwealth Office

Empresa verificada

City, México

hace 3 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Job Description (Roles and Responsibilities)

Main Purpose of Job:

This is a great opportunity for a talented and ambitious individual to start a professional career in an exciting, dynamic and international environment at the British Residence in Mexico City by supporting the coordination of events and preparation for official visits and support the Residence Team with various administrative tasks while working closely with the Executive Office and various Embassy Teams.

Roles and Responsibilities:

Support the Residence Team & the Residence Manager with administrative tasks.
Support the Ambassador's family when necessary.
Keep the Residence Calendars up to date (Word document & Outlook).
Assisting with responding to general enquiries.
Support the section with monthly reports and logs.
Help maintain clear, accurate and auditable files, records and inventories.
Provide administrative support for events and highlevel visits:
Representational elements for events (placement cards, menus, table arrangement).
Support the Residence Manager with official invitations and guest lists.
Direct contact with suppliers to ensure professional and accessible service for events and day to day service.
Direct contact with the Estates Team to keep the maintenance programme of the Residence up to date (word document and Outlook calendar).
Work closely with the Ambassador's Private Office.
Work with other Embassy's sections to liaise details for events and visits.
Organising, maintaining and updating the information stored on MS Teams.
Once experience has been gained, to lead on official events and visits and lead the Residence Team.
Other duties and responsibilities as required.

Please note that the Residence staff don't have access to firecrest computers and most of them don't speak English, so we will need your kind support in the following points:

Intermediate between Embassy's internal communication and Residence staff.
Translation of documents and communications.
Support the team to fill in documents in the computer.
Keep a log with the pending tasks of the Residence team.

Essential qualifications, skills and experience

Strong written and verbal communication skills
Time management and organisational skills
Flexibility and eagerness to learn and gain experience on the job
Ability to work well as part of a team
A proactive, detailoriented attitude
Must have the right to live and work in Mexico

Desirable qualifications, skills and experience

Proficiency in Microsoft Word, Excel, Power Point, Outlook and Teams.
Knowledge of Canva
Currently studying the last semester of university or recently graduated in Communications, Administration, Tourism, Social Work, Hospitality, International Relations/Business or any other degree with experience in hospitality, customer service, administration.
Experience in Customer Service, Stakeholder Engagement, and Hospitality

Required behaviours

Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline
2 June 2024

Grade

Internship

Type of Position

Part-Time, Intern, Fixed Term

Working hours per week

Duration of Post

12 months

Region

Latin America and Spanish speaking Caribbean

Country/Territory

Mexico

Location (City)

Mexico

City

Type of Post

Resident Representative

Number of vacancies

Salary Currency

Stipend / Allowance
- $7,930.00 MXN monthly stipend

Start Date

5 July 2024

Other benefits and conditions of employment

Learning and Development Opportunities:

Increase proficiency in English
Customer service
Developing of diplomacy skills
Understanding the different working areas within the Embassy
Events Coordination
Managerial skills
Confidence and empowerment
Different trainings offered by the Embassy

Working Patterns:

If the job is suitable for flexible working patterns, please provide details:5 hours a day during weekdays
3 days working from the British Residence and 2 days working from home
Flexible schedule depending on events and visits to be decided upon arrival.

Additional information

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities. All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy's agreed values of Honesty, Respect, Inclusion and Professionalism.