Assistant General Management - Tlahuac, México - ALSTOM

ALSTOM

Empresa verificada

Tlahuac, México

hace 2 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Req ID:412562

We create smart innovations to meet the mobility challenges of today and tomorrow.

We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions.

Joining us means joining a truly global community of more than

70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

Purpose of the job:

Under broad supervision of the General Manager, performs managerial work to assist in the administration and coordination of all activities;
This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative' IT' organisational and communication skills and a proactive 'can-do' attitude.

Act as the point of contact between the Top Management
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain professional and personal agenda, arrange meetings and appointments and provide reminders
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Travel management ; Creation and end toend management of all travels in relation with the travel agency and management of VISA processes and expense claims
Invoice management; Suppliers creation, purchase Orders creation and followup with suppliers and accounting department with managing expenses
Supporting logistics organization for Executive & HR seminars
Maintaining records related to grievances, performance reviews, and disciplinary actions
Maintaining computer system by updating and entering data/Creating and distributing documents
Serving as a point of contact with benefit vendors/administrators
Take charge of all Purchase Request, Purchase Orders including managing external vendor queries

Educational Requirements

Associate degree in HRrelated field required
Bachelor's preferred

Experience

Mandatory:

5+ years' related to an executive administrative assistant, senior executive assistant or in other secretarial position
Proficiency in MS Office with expertise in Word, PowerPoint and Excel
Confirmed experience in verbal and written business correspondence in both Local language and English
Full comprehension of office management systems and procedures

Desirable:

Knowledge of SAP success factors, having worked in a matrix environment/structure.
Knowledge of Finance and/or HR is a plus

Competencies & Skills

Excellent problemsolving, critical thinking, and communication skills
Proactive and efficient responses to pressing issues and challenges
Exemplary planning and time management skills
Ability to multitask and prioritize daily workload
Excellent organization & planning capabilities
Discretion and Confidentiality
Knowledge of communication tools (Skype for Business, WebEx)
Strong interpersonal skills

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.

We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

Alstom is committed to creating a diverse environment and is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.

_Effective 29 January 2021, Alstom completed the acquisition of Bombardier Transportation. This is a Bombardier Transportation Legal Entity Position - positions at Bombardier Transportation companies are all members of the Alstom Group_.**
Job Segment:Manager, ERP, SAP, Office Manager, Management, Technology, Administrative