Excecutive Assistant - Mexicali, México - Advanced Energy Industries, Inc

Advanced Energy Industries, Inc

Empresa verificada

Mexicali, México

hace 1 semana

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Assist executives and departments with varied administrative support as required.

Serve as the main point of contact for other staff members with questions, requests or concerns for the Chief Operations Officer.

ESSENTIAL RESPONSIBILITIES:

Maintain high levels of professionalism when communicating via all forms of media
Exhibit a high level of comfort when communicating with upper level staff.
Manage the activities of travel scheduling, processing of all expense reports, maintenance of records and receipts
Responsible for coordinating activities with onsite contractors or outsourced resources providing travel services.
Schedule and coordinate meeting requests, team meetings/events assist in managing schedules to best meet the needs of the business.
Maintain/order office supplies and work supplies as needed.
Act as administrative support to HR department and other departments as needed.
Asct as a single point of contact for visitors and general employees.
Maintain presentable appearance of receptionist area.
Provides professional, prompt customer service to al front desk users.
Coordinate executive travel by partnering with Advanced Energy's travel service to book travel and transportation, process expense reports and maintain record and receptis.
Attention to visitors, foreign employees. Provide all travel information that the visitor may need. ( Like hotel recommendations, Migration paperwork, drive directions etc. etc.)
Management of immigration procedures.
Maintain confidence and handle information tactfully and professionally.
Adhere to corporate guidelines for dress and attire
Other duties as required to maximize the executive's efficiency.

WORK ENVIRONMENT:
Standard office environment

SKILLS:

Advanced communication skills
Fully Bilingual ( Spanish-English)
Advanced Microsoft Office skills
High degree of professionalism in interactions and in attire
High level of interpersonal skills to handle sensitive and confidential situations
Strong attention to detail
Ability to work in a fastpaced environment with demonstrated ability to multiple competing tasks and demands
Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work

EXPERIENCE:

Essential:
3-5 years executive administrative assistant experience

EDUCATION:
Bachelors degree preferred.