Facilities Manager - City, México - Edelman
Descripción
Edelman, now hiring:
Office Manager.
About the role:
What is this role responsible for?
Keep the company office up and running every day of the year.
This includes, the maintenance plan for all existing assets in the office, the administration and control of outsourcing services, the administration of tools for managing rooms, parking lots and workstations, control of catering logistics for cafeteria and beverage areas, customer warehouse management and company warehouses and all other tasks and functions related to the proper management and control of the office in accordance with corporate and Occupational Health and Safety (SG-SST) guidelines.
Additionally, the fulfillment of administrative and financial functions.Job Requirements:
Between 3 to 5 years of experience, minimum 2 years in positions directly related to the role, in medium and/or large service companies; where you have been responsible for, among others, the control of outsourcing services and office administrative control.
- Advanced level in the use of MS Office and office management software (ERP, etc.)
- English: intermediate conversational and written. B1-B2
Key Responsibilities:
***- Ensure permanent communication with the building administration.
- Manage the office inventory required for its effective and efficient operation (stationery, wellness, cleaning, cafeteria, etc.).
- Prepare and ensure the execution of the maintenance plan for all office assets.
- Manage and supervise all outsourcing services (cleaning, cafeteria, messaging, etc.).
- Coordinate logistics providers (meals, wellness, paperwork, etc.).
- Support and ensure the management of contracts of the suppliers under your responsibility and others in which support is required.
- Support the process of channeling, distribution and custody of correspondence and documentation associated with the operation of the office from the point of view of personnel, clients and businesses.
- Search and manage welfare agreements in synchronization with the People area.
- Manage the clients' warehouse (* Support in the generation, implementation and assurance of the use policy).
- Manage the office's internal warehouse.
- Control daily use apps (space: workstations, meeting rooms and parking lots, rides).
- Receive and serve clients, suppliers and visitors in the office (entry, stay and departure) in accordance with established health and safety standards and procedures.
- Manage and ensure the care of common areas (lockers, parking spaces, cafeteria, bathrooms, etc.).
- Ensure the delivery of entry supplies to new employees (chair, monitor, computer, entry card, backpack, stationery, etc.).
- Guarantee the delivery of corporate cards and other required identification and access documents to new employees.
- Manage employee travel logistics (contact with the travel agency for tickets, hotels, transportation, etc.).
- Support in the coordination of internal corporate and client events.
- Coordinate the logistics of purchases associated with resources and supplies (IT, administrative, etc.).
- Support the management of the SG-SST according to the guidelines of the system leader and the established policy.
- Prepare quotes and OS according to the guidelines of the Finance and Administrative Analyst.
- Fill out employee expense reports.
- Request suppliers and third parties that have a commercial relationship with the company to sign confidentiality and habeas data agreements.
- Attend the office 100% in person to meet the needs of the team and the office itself.
- Others that are related to their work functions.
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