Ap Team Lead - Ciudad de México - Syntax Systems Ltd.

Syntax Systems Ltd.

Empresa verificada

Ciudad de México

hace 2 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Summary of Responsibilities

The Primary responsibilities of the Accounts Payable Coordinator include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and resolving vendor issues.

Duties also include ensuring W-9s are obtained for all vendors, managing the year-end 1099 process, and monitoring concur system for employee expense approvals.

This position requires a large degree of attention to detail, as we have a large amount of vendors throughout US, Canada and Mexico.

Essential Job Functions

Manage the process of the accounts payable invoices by AP analysts and interns
Optimize the account payable function by proposing and implementing new processes
Distribute to project managers or appropriate corporate personnel for approval
Maintain the vendor master file, ensuring all credentials are uptodate, ensuring all new vendors submit a W9, so that correct Tax ID and addresses and phone numbers for vendors are obtained
Assist the project managers with questions about invoices and payments on subs and suppliers on their jobs
Generate an open A/P report for all outstanding invoices to be reviewed by assistance controller to ensure payments are being processed timely.
Create payments in the bank portals and submit for approval
On a biweekly basis, review the approved employee expense reimbursements from Concur and enter in SAP for payment
Resolve Concur admin tasks for USA and Canada, provide support to employee questions
Download invoices from portal to ensure completeness
Check for proper sales tax charges (Master different tax requirements throughout US, Canada and Mexico)
Check for proper approval of returned invoices
Enter 'on demand/daily/weekly' invoices, including employee expense reimbursements from concur, into SAP
Review open A/P to propose what should be paid on the byweekly payment batch and approve by assistant controller
Set up monthly and quarterly recurring invoice payments in payment file for US, Canada and Mexico
Field phone calls from subcontractors and vendors about payments

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Position Requirements

Critical thinking, problem solving, and judgment and decision making abilities.
Ability to work in a team environment as well as independently and be selfdriven
Ability to meet deadlines and work well under pressure
Excellent interpersonal and organizational skills
Excellent computer skills in a Microsoft Windows environment
Proven leadership skills and time management

Qualifications and Experience