Office Manager - Ciudad de México - Wood Mackenzie

Wood Mackenzie

Empresa verificada

Ciudad de México

hace 1 semana

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Company Description

Wood Mackenzie is the global leader in data, analysis and consulting across the energy, chemicals, metals, mining, power and renewables sectors.

Founded in 1973, our success has always been underpinned by the simple principle of providing trusted research and advice that makes a difference to our customers.

Today we have over 2,000 customers ranging from the largest global energy companies and financial institutions to governments as well as smaller market specialists.

Our teams are located around the world. This enables us to stay closely connected with customers and the markets and sectors we cover. Collectively this allows us to offer a compelling combination of global commodity analysis with detailed local market knowledge.

We are committed to supporting our people to grow and thrive.

We value different perspectives and aspire to create an inclusive environment that encourages diversity and fosters a sense of belonging.

We are committed to creating a workplace that works for you and encourage everyone to get involved in our Wellness, Diversity and Inclusion, and Community Engagement initiatives.

We actively support flexible working and are happy to consider alternative work patterns, taking into account your needs and the needs of the team or division that you are looking to join.

Hear what our team has to say about working with us:

Job Description:

We are seeking an Office Manager to support our Mexico City location.

The Office Manager will hold an important role, becoming part of a global Facilities network within Woodmac, while also working closely with key stakeholders located in the office and region.

This is a broad-ranging role that offers the possibility of future expansion into other support areas.

Activities and Responsibilities:

Oversee general office operation primarily of our Mexico City office but including other Latin America offices
Partner with Facility, Operations, Technology and Health & Safety stakeholders to ensure execution is aligned to global corporate requirements while remaining compliant with local needs
Partner with HR function to ensure proper employee support and to raise potential issues (payroll, benefits, etc.)
Liaise with Landlords and Managing Agents with regard to centrally supplied facilities & services (e.g. power, aircon, toilets)
Liaise through serviced office staff with contractors regarding necessary works (e.g. electrics, plumbing, servicing filter taps) and reactive and planned maintenance to premises and building services, to include decorative and refurbishment works
Be the point of contact for interactions with service providers regarding financial and tax services
Manage and coordinate all office related contract services (e.g. stationary, supplies and provisions, printers/copiers, confidential waste, security, cleaning etc.)
Purchase office supplies and equipment and maintain proper stock levels
Be the first point of contact for employee queries relating to all aspects of the office and facilities management
Manage boardroom and other meeting rooms, office areas and all duties connected to them
Promptly manage post, filing documents/paperwork relating to invoices
Replenish printers/photocopiers with necessary supplies (paper, toner etc)
Manage office car parking arrangements, if applicable
Maintain organised arrangements in the office storage areas
Manage staff locker facilities, if applicable
Provide local representation for central corporate carbon emissions activities, reporting and reduction targets
Create presentations and other managementlevel reports, supporting the Regional Head of Facilities Americas and Executive team
Act as a local project lead of all space planning and construction projects for the Mexico City office
Plan and coordinate internal moves and changes including layouts as required from time to time

Health & Safety

Achieve and maintain all relevant statutory compliances for the workplace environments, including Health & Safety work practices and requirements, Fire safety requirements, Environmental Management and Risk Assessment etc.
Provide an effective Emergency and Out of Hours response service in support of the business; maintaining and reviewing an appropriate Business Continuity plan for facilities and office services support

Qualifications:

Behaviours/Skills required:

Highly organised with strong attention to detail and accuracy
Communicative, proactive and customer oriented
Very good written communication skills
Very good knowledge of MS Office including excel
Selfstarter
Ability to handle very sensitive information with a high degree of confidentiality and discretion
Able to prioritise multiple concurrent tasks

Knowledge/Experience required:

Two years of experience in office administration or facilities management
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Exce