Executive Assistant - Ciudad de México - Gensler

Gensler

Empresa verificada

Ciudad de México

hace 1 semana

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Your Role

What You Will Do

Deliver consistent and allinclusive support to Directors (timesheet reports, insurance claims, business or personal related tasks
Extensive calendar and time management; ensures Directors are on time and prepared for meetings; consistently reviews calendar and proactively makes changes
Coordinates complex travel reservations (domestic and international) and generates detailed travel itineraries; Completes early check ins (over the weekends if necessary); Ensures that any travel changes or problems are resolved and communicated
Manages Directors' involvement in external boards, coordinates participation and plans events and proper meeting set ups as needed (including food & beverages coordination if needed)
Screens incoming client or internal/external office calls and handles accordingly
Handles a high volume of confidential and sensitive information; maintaining confidentiality of all organizational information
Manages competing priorities and multiple projects simultaneously, following through on issues in a timely manner
Builds and maintains excellent relationships with internal and external clients; stays on top of relevant client information
Coordinates details and tracks all attendance relating to professional memberships, licenses, community relations, civic and social responsibilities and personal obligations
Compiles and submits accurate expense reports promptly
Collects, registers in the system and files invoices of the Pcard purchases; Send them to the Finance Department and ensure the correct use of it
Ensures Client Relations Management database and Outlook contacts are up to date and accurate
Assists with marketing efforts as needed; creating or updating presentations, newsletters and quarterly mailings, or as required
Provides support and coordinates business/clients meetings and other arrangements (transportation/reservations, etc.)
Assists/covers other executive assistants
Backup as receptionist if needed
Performs additional administrative tasks as required

Your Qualifications

Bachelor's degree and minimum 6+ years' experience as an Executive Assistant supporting Executivelevel management in a fastpaced corporate environment
Highly proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Intermediate to advance English skills
Knowledge of Adobe Creative Suite, particularly InDesign a plus
Ability to keep matters confidential and possess a calm demeanor; capable of consistently maintaining a high level of composure and job focus
High level of professionalism; excellent written and verbal communications skills
Strong organizational skills and attention to detail
Adaptable; ability to anticipate needs
Strong analytical skills and creative thinking capabilities
Effective priority and time management skills
Ability to excel in a fastpaced, highpressure environment
Ability to communicate and interact effectively with all levels of management
Exceptional customer service skill

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.

In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.