Executive Assistant North America Marketing - Tlaquepaque, México - Hewlett Packard

Hewlett Packard

Empresa verificada

Tlaquepaque, México

hace 4 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Job Summary

Responsibilities

Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executivelevel employees of the organization, and is recognized as the top administrative employee in the department or division.
Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audiovisual equipment, and preparing meeting materials.
Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
Acts as a primary point of contact between upper executivelevel employees of the organization and internal/external stakeholders.
Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Education & Experience Recommended**- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.

Typically has 68 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Preferred Certifications
NA

Knowledge & Skills

Accounting
Administrative Support
Billing
Booking (Sales)
Calendar Management
Customer Data Management
Data Entry
Expense Reports
Finance
Front Office
Invoicing
Marketing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Presentation Software
Purchasing
SAP Applications
Travel Arrangements

Cross-Org Skills

Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Impact & Scope

Impacts department and leads and/or provides expertise to functional project teams and may participate in crossfunctional initiatives.

Complexity

Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

**Disclaimer