Project Management Office Support - Zapopan, México - Oracle

Oracle

Empresa verificada

Zapopan, México

hace 2 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Oracle Energy and Water Overview

The Guadalajara Delivery Center is part of the Oracle Energy and Water Global Delivery Consulting group that partners with the regional consulting centers in delivering the high-performance Utilities solutions that increase our customers' competitiveness.

The delivery incorporates institutionalized methodologies in an offshore environment whereby world-class talent is developed through mature standards and processes.

The Oracle Energy and Water Global Delivery Consulting group continues to improve its core delivery value proposition through the recruitment and development of top technical talent.

Role Description

The position offers PMO the opportunity to play Project Admin activities including Tracking financials, handling resource changes or assignments, vendor management, senior management and customer reporting on the project etc.

The role also provides opportunity to work on administrative support activities for the consulting team of Oracle UGBU GDC including resource assignments on projects, contractor management support, Handling PO and Assets, EBH support etc.

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Responsibilities

Project Admin Responsibilities
Project Financial Management

Produce Revenue Forecasts and POC.
Verify timesheets and expenses. Coordinate corrections as necessary
Track weekly financial and WIP reports against project funding and contractual terms
Invoice review/approval to ensure content is aligned to Project Milestones and SOW Financial report maintenanceStaff Management
Project Resource Assignment and Verification
Assist in onboarding new joiners in the project including access to required systems.
Subcontractor management
Maintain Team Calendar (record Timeoffs, Trainings, Work locations of resources) Maintain Team Directory and Contact informationWork Management and Reporting
Manage Project repositories such as GCDP and Beehive
Document Management Plan/system. Adhoc project reporting such as Status updated, Defect reporting, Product SRs reporting and Quarterly Delivery Report.

Other Responsibilities

Generating and Sharing MOM's
Sharing Agenda and ensure stakeholder are included
Share responsibility in promoting learning and transfer of knowledge within the UGBU organization.
Effectively applies Oracle's methodologies, policies, and procedures while adhering to contractual obligations, thereby minimizing Oracle's risk and exposure.

Admin Support

Duties include processing and tracking of purchase orders, expense reports and time cards.
IT Asset inventory, ordering, tracking and reporting including coordination with Assets team and/or Facilities when required
Procurement and Management of stationery and other miscellaneous items
Contractor coordination including negotiating with vendors, Vendor management and coordination with Resource Analyst team as required
Transport coordination for the 24*7 operations team as required
Visitor facilitation including invite letters, travel plans and cab booking and management.
Assisting Managers on EBH and other monthly reports
Operations reporting including resource tracking, regular and adhoc reporting etc
Workstation space management including identifying new hire offices and works with facilities on office space assignments
Arranges internal/external meetings/events and catering needs
Acts as an information source on organization policies and procedures.
Works with other administrative personnel, builds network of colleagues to support and obtain support for work environment
Normally receives no instructions on routine work, and general instructions on new assignments
Always maintain the highest degree of honesty and integrity

Requirements:

University degree in IT, Computer Science or any of its equivalents
At least 5 years consulting or industry experience
Experience as PMO or Administrator or similar role for at least 5 years
Experience in Offshore Onsite model or methodology
Good knowledge of Word, Excel and PPT
Experience in general office procedures including procurement process, inventory tracking and reporting
Good communication skills including verbal and written English language skills, ability to effectively communicate with all levels of employees
Ability to work in a dynamic fast paced environment
Ability to work independently with mínimal supervision and handle multiple tasks
Positive and Selfmotivated
Proactive and resourceful
Having knowledge on MPP is an added advantage

OTA-IWE-MX

OTA-MX-PRID

Detailed Description and Job Requirements - External

As a member of the Consulting organization, you are responsible for ensuring that a quality, integrated software solution is delivered in a timely manner, at budget, and to our client*s satisfaction.

This involves working closely with the client to understand and manage their expectations, as well as working closely with Oracle and third-party vendors to ensure deli