Accounts Payable Specialist - Monterrey, N.L. - IGE | InterGlobal Exhibits

Descripción

Account Payable Specialist

IGE - InterGlobal Exhibits, an Experiential Marketing Agency, designs and builds trade show exhibits worldwide. IGE is a place where you can grow and advance your career. We have many opportunities to develop your skills and enjoy a long-term, lasting job relationship. We offer many ways for our staff to grow their abilities, contribution, and earning potential.

1. 1. Role :

At IGE the Accounts Payable (AP) Specialist is responsible to manage and record all cash outflows at the company and the day-to-day financial transactions data entry into QuickBooks and VOZ (proprietary ERP), including accounts payable, corporate credit card reconciliations, various other transactional issues. The ideal candidate is familiar with custom fabrication and light manufacturing and is extremely organized in order to keep track of important financial records and documents as well as making sure each transaction is entered into the right account. The AP Specialist also should demonstrate their ability to prioritize tasks, streamline workflows, and pay attention to detail.

1. 2. Key Responsibilities :

Cost Management :

• Support and advise IGE's Administration Leader on all matters related to cash outflows.
• Review client contracts and verify transaction information related to job costs.
• Receive vendor invoices and accurately post in Accounting system.
• Maintain client job files, working with A/R Lead, from time project is sold to final invoice issued.
• Work with Account Managers, shop personnel and Field Supervisors to confirm that all show and show site Change Orders are included in final invoices from vendors.
• Reconcile monthly credit card bills and accurately apply costs to projects.
• Work with Accounts Payable lead to review any open Purchase Orders prior to preparing final invoices.
• Encourage the use of Purchase Orders on all job related expenditures.
• Assist Controller (or equivalent) in reconciling month end A/P report with A/P trial balance if needed.
• Compile Colorado Sales Taxes reports and prepare payment.
• Issue 1099's each January to vendors and Government.

Vendor Management

• Work with vendors on establishing and increasing credit limits.
• Contact suppliers on any cost discrepancies between price on PO's and on vendor invoices (only on invoices that negatively impact IGE).
• Issue any deposit checks for materials or services required by preferred vendors.

Staff Interactions

• At the end of each week, meet with Administration Leader and identify vendor
• and specific invoices that should be paid. Perform weekly check runs.
• Work with Accounts Receivable lead to review any open Purchase Orders prior
• to preparing final invoices.
• Inform Project Managers, Shop and Warehouse personnel of any issues with vendors that may impact required purchases.
• Assist Project Managers and production personnel with any vendor disputes that
• may arise.

Miscellaneous

• Assist A/R Lead as requested only if A/P duties are up to date.

3. Skills and Experience

• +3 Years Minimum Experience
• Quickbooks Software is a plus or other accounting software.
• Reporting
• Strong excel user.
• Excellent organizational skills with high attention to detail and accuracy.
• High level of communication and vendor's relationship skills.
• Knowledge of and experience in bookkeeping.
• Strong communication skills and service organization.

4. Education

Ideally associate or BS degree in Finance, Accounting or Business Administration or related work experience.

5. Agreements & Background Checks :

• Non Compete
• NDA's
• Non Soliciting
• Background Check & Drug Test is required.

6. Schedule :

Monday to Friday From 8:30 am to 5:30 pm. Occasional overtime may be required. We know how essential weekends are for friends and family. While our design and fabrication volume may need occasional overtime work and occasionally during weekends, this is something we try to avoid. We try to plan schedules around balancing work and family life.

7. Physical Setting :

In Office,

8. Salary

MXN$25,000 - MXN$35,000 Month / Gross-Brutos.