Administrative Assistant with English - Santiago de Querétaro - Bain & Company

    Bain & Company
    Bain & Company Santiago de Querétaro

    hace 1 semana

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    Inmobiliaria
    Descripción

    **About Us**

    We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. As a #1 ranked consulting firm on Glassdoor's Best Places to Work list and having maintained a spot in the top four on Glassdoor's list for 13 years, we believe that diversity, inclusion, and collaboration are key to building extraordinary teams.

    We hire people with exceptional talents, abilities, and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor, and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ, and parents.

    **Job Summary**

    As a Bain & Company Manager Assistant, you will perform diversified administrative duties for a team of Senior Managers, Associate Partners, Vice Presidents, and other senior leaders across the US and Canada. This role is hybrid, with the expectation of in-office attendance a minimum of three days per week.

    **Responsibilities**

    1. Coordinate complex calendars and schedule meetings with internal and external stakeholders. Resolve scheduling conflicts quickly and prioritize issues to ensure an effective time management approach.
    2. Coordinate detailed travel arrangements with Bain Travel team including air, hotel, car, etc. as business needs and personal preferences dictate.
    3. Submit frequent and detailed expense reports; actively manage audit process to ensure proper reimbursement of business expenses.
    4. Provide back-up support to other MAs, collaborate with team to maintain good understanding of pending tasks and priorities.
    5. Coordinate case start-up process including teaming with Finance to obtain billing code, scheduling start-up meetings and communicating with case team to fully understand key deadlines.
    6. Communicate with case team regarding schedule and travel changes, keep the leadership team informed through frequent and proactive status updates, and act as a trusted thought partner by identifying and providing solutions to schedule and travel changes as they arise.
    7. Positively contribute to MA team culture by playing an active role in training new team members and assisting in planning events.
    8. Organize meetings for leadership team to include conference room scheduling and ordering meals.
    9. Proactively support the leadership team in their relationship management by entering new CRM contacts and actively maintaining the accuracy of CRM contact information.
    10. Support a variety of internal programs and initiatives as required or assigned.

    **Requirements**

    1. Business English proficiency required.
    2. Bachelors Degree or equivalent highly desired.
    3. A minimum of three years administrative support experience, preferably at a professional services firm.
    4. Outstanding written and verbal communication skills.
    5. Ability to work independently and collaboratively in a hybrid environment.
    6. Strong organizational skills, meticulous attention to detail and time management skills.
    7. Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously and deal with highly confidential information.
    8. Strong proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint.
    9. Highly motivated; self-starter, strong customer service focus and interpersonal skills.
    10. Ability to action feedback (formal and informal) to ensure that each leadership team member receives high-level, tailored support based on their individual preference and working style.
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