Studio Coordinator - Monterrey, México - Gensler

Gensler

Empresa verificada

Monterrey, México

hace 2 semanas

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Your Role

Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator, you will provide administrative and general support to a team of industry-leading designers and architects. You're at the heart of your office's activities and the soul that keeps your office moving forward.

What You Will Do

Assist Studio Directors with administrative aspects of projects including proposals, contracts, meeting notes & project filing
Coordinate travel, timesheets and expense report logistics
Assist with collection of time sheets, manual timecards and vacations forms as needed
Set up and maintain files for all projects and office documentation
Assist Design Managers with staffing and update staffing reports
Ensure proper electronic filing standards for the studio
Organize Internal and External meetings
Set up conference calls and meetings
Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner, including ensuring that HR have the individuals on Gensler travel insurance policy
Work with marketing on qualifications packages and RFPs, as needed
In charge of work with the operations leader to maintain all the metrics of the studio updated, including AR, Productivity and held time.
Coordinate employee engagement activities in the studio and promote studio culture (studio meetings, additional activities (coordinate with facilities)
Distribute and create the monthly studio newsletter
Support Offices services team in important client events
Coordinate the communication between the studios and all the shared services teams
Other administrative duties as required

Your Qualifications

Bachelor's degree in Business Administration, Human Resources or similar
Minimum of two years administrative experience
100% bilingual English/Spanish, well written with excellent verbal communication skills
Proficient in MS Office (Word, Excel, Outlook), experience of InDesign a plus
Must be selfmotivated and capable of working under tight deadlines
Extreme attention to detail and the ability to multitask and prioritize required
Experience handling sensitive material with discretion and confidentiality
Be proactive in identifying studio needs to improve processes
Experience with Online collaborative whiteboard platform is a plus

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.

In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.