Executive Office Intern - City, México - Foreign & Commonwealth Office

Foreign & Commonwealth Office
Foreign & Commonwealth Office
Empresa verificada
City, México

hace 2 semanas

Rodrigo Fernández

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee
Descripción
Job Description (Roles and Responsibilities) 1


Main purpose of job:

Provide administrative support to the Executive Office. Maintain an up-to-date database of the Ambassador's main contacts to ensure key stakeholders are invited to meetings, events, etc.


Roles and responsibilities:


  • Update and maintain His Majesty's Ambassador database as required.
  • Format letters, as well as liaise with Logistics & Protocol Team for the proper signature and delivery of Notes for SRE purposes.
  • Book flights and accommodation for HMA's upcoming regional state visits (average 3 per month) and trip overseas.
  • Assist on the coordination of meetings for the Executive Office with other members of the Embassy.
  • Assist on the organisation of events and visits as required at the Embassy, Capital Reforma or Residence.
  • Print and gather the proper delivery of daily evening box papers.
  • Deliver reports in Excel, Word, and PowerPoint to his/her Line Manager/other colleagues.
  • Compare different suppliers looking for the best option based on the Value for Money premise.
  • Coordinate team's stationery with Corporate Services.
  • Attend and provide support if required, to events organised by other sections.
  • Provide logistics support in events, participating in commercial and cultural events in the promotion and marketing of Mexican products and the United Kingdom, development and follow up with key contacts.
  • All employees in the Embassy network are expected, as part of their job, to contribute towards the corporate activity of the organisation.
Essential qualifications, skills and experience - Attention to detail.

  • Organised.
  • A pleasant and helpful manner and excellent customer service skills.
  • Ability to execute administrative tasks.
  • Willingness to learn.
  • Ability to manage your own time, scheduling, and working under deadlines.
  • Should be a proactive and creative selfstarter with strong interpersonal skills who has the ability to learn quickly.
  • Must be willing to work in constantly changing multicultural environments.
  • Language requirements: English & Spanish (fluent: B2 CEFR or equivalent).


  • Required behaviours 1

  • Seeing the Big Picture, Changing and Improving, Delivering at Pace, Working Together Application deadline 11 December 2023
Grade - Internship

Type of Position - Part-Time, Intern, Fixed term, with possibility of renewal

Working hours per week - 25

Region - Latin America and Spanish speaking Caribbean

Country/Territory - Mexico

Location (City) - Mexico City

Type of Post - British Embassy

Number of vacancies - 1

Salary Currency - MXN

Stipend / Allowance - MXN $6,608.00

Start Date - 29 January 2023

End Date - 29 July 2023

Other benefits and conditions of employment 1


Learning and development opportunities:


  • Global Learning Opportunities courses.
  • Expertise Week courses.
  • Being part of the Interns' taskforce.
  • Learning on the daytoday interaction with HMA and Executive Office.
Employees who are not liable to pay local income tax on their Mission salary, e.g.

some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Additional information 1


Working patterns:
Monday-Friday This is a hybrid role, with 3 days in office and up to 2 days work from home.
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