Administrative Assistant, Lac Regional Office - Ciudad de México - Global Green Growth Institute

Global Green Growth Institute

Empresa verificada

Ciudad de México

hace 1 semana

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Based in Mexico City, the Administrative Assistant will provide administrative support to the LAC Regional Office and, as required, to other country offices in the region without installed administrative staff.

The Administrative Assistant's role will enable the successful delivery of regional and country programs through administrative tasks which include operational functions in GGGI's Enterprise Resource Planning system, raising invoices, organizing workshops and meetings, organizing travel arrangements, overseeing general office management, taking notes, procuring supplies and materials, supporting office well-being and staff engagement, supporting expat staff in administrative requirements related to relocation, and supporting administrative needs of regional initiatives.

Delivery of all administrative tasks shall be completed in compliance with GGGI policies, rules, guidelines, decisions, and processes.

INTRODUCTION:

The Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as green growth, which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability.

GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions.

The organization partners with countries, multilateral institutions, government bodies, and the private sector to help build strong economies that are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

GGGI supports stakeholders through complementary and integrated workstreams that deliver comprehensive products designed to assist in developing, financing, and mainstreaming green growth in national economic development plans.

GGGI has a diverse portfolio of programs in developing countries around the world.

These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries' development priorities.

CONTEXT:

GGGI's LAC Regional Office, located in Mexico City, Mexico manages and coordinates GGGI's portfolio of programs across the Latin America and Caribbean Region.

The LAC Regional office engages with regional organizations, develops new programs, manages engagement with countries interested in joining GGGI as a Member,and oversees the strategy, implementation and communication of results across eight country programs.

The LAC regional office is led by the Director & Head of Programs Latin America and the Caribbean.

The LAC Regional Office is based in Mexico City and shares two offices with the GGGI Mexico Program, both of which are hosted by GGGI's government counterpart in the country; the Secretariat of Environment and Natural Resources.

The Administrative Assistant will report to the Regional Operations Management Officer and will provide administrative support to regional office staff and projects, and where relevant, to country teams without installed administrative staff.

Location
Mexico
City
Mexico

City

Contract Type
Staff
Grade

Salary scale
Country Scale
Contract Duration
3 years
Deadline (23:59 KST)
22/05/202 Job Reference
ROB_ADMN

PURPOSE:

Take responsibility for daytoday administrative activities for successful functioning of the LAC Regional office;
Arrange and organize workshops, conferences and meetings;
Support team members in project related administrative tasks for procurement, finance and HR in coordination with operations staff;
Lead green office and green event initiatives;
Other administrative support as needed and/or requested.

ENGAGEMENT:

Work closely with the LAC Regional Director, the Regional Operations Management Officer, and other GGGI Regional office staff, and as requested, other country office staff, to support administrative aspects of program and project implementation;
Engage with internal and external stakeholders to plan and organize meetings, develop an agenda and take notes;
Liaise with regional office staff, country teams, HQ staff, and external stakeholders;
Support the team in preparation of events, travel, reporting and recordkeeping;
Support administrative tasks related to the financial, procurement and operational delivery of regional office projects;
Support initiatives to enhance staff wellbeing and engagement;

DELIVERY:

Perform administrative support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, event organization, travel arrangements;
Support finance and procurement staff in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions, GGGI'