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project assistant - Merida, México - Alstom
Descripción
Req ID:453801
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
JOB TITLE & PURPOSE OF THE JOB
Job Title Project Assistant
Purpose of the job:
provide a confi dential, effective and professional service tothe Manager and his/her team
assist the Manager to guarantee time effi ciency,communication and organization
provide support on any specifi c subjects linked to theactivities of the department.
POSITION IN THE ORGANISATION
Organisation structure:
Region or Country orheadquarter / PMO
Reports directly to:
Project Manager / PrFOM
Other reporting to:
Project Manager
Direct reports:
N/A
Network & Links
Internal
Project team
Management
External
customer
providers (CarlsonWagonlit,hotels, ..)
ACCOUNTABILITIES & AUTHORITIES
Key accountabilities:
Follow-up of the supply of warehouse consumables (kitchen, offi ce ....)
Managing and recording annual leave of Project team
Liaising with project team on a regular basis to obtainvarious information for the PM
Compiling reports for Project reviews
Arranging meetings – including room bookings, equipment,refreshments, etc
Customer liaison – build up relationships with the customersat all levels and become a reliable
point of contact for them
Manage the offi ce – reception of visitors, room allocation,post, invoices, lunches etc
Travel arrangements – fl ights/hotel bookings -visa
Manage expenses sheets in the e-tools
Diary management
Email management: where appropriate responding onOperations Director's behalf / fi elding
telephone calls
Prepare agendas for the meetings, write minutes
Provide support in making PowerPoint presentations
Manage DA and follow payment of invoices
Provide the necessary support to new comers in the team
Follow-up of vehicles maintenance program ( status, gas,physic conditions.....)
Educational Requirements
Mandatory:
Degree level
IT skills – competentuser of Word, Excelpackages, Lotus NotesEmail, Internet. Goodcommand of software(word, excel, PowerPoint,Outlook...) and computer
Driver license(minimum type A)
Company's intranettravel bookings (CarlsonWagonlit)
Desirable:
shorthand and typing
Senior Secretary course
English
Experience
Mandatory:
Good knowledge of Alstom & other functional areas withinthe organization
Basic knowledge of domestic market
Flexible and the ability to multi task
Competencies & Skills
Trustworthy / Confi dential / Discretion
Sense of urgency
Autonomy, good sense of initiative and ability to anticipateand solve issues
Quality rather than quantity service
Reactivity
Good relationship and communication skills
Team-spirit and customer focused
You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you
Important to note
As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.
Job Type:Experienced
