Executive Assistant Ii - Guadalajara, México - Reiter Affiliated Companies

Reiter Affiliated Companies

Empresa verificada

Guadalajara, México

hace 1 semana

Publicado por:

Rodrigo Fernández

Reclutador de talento para beBee

Descripción

Job Summary:

The Executive Assistant II is responsible for providing high-level, confidential administrative support to the Executives and their extended teams across time zones

Job contributions and key responsibilities:

Manage travel, logistics and expenses for extended team.
Maintain and manage calendars.
Prepare and process expense reports
Schedule meetings and teleconferences, prepare agendas, and make arrangements for food and coordinate other meeting requirements.
Arrange travel, to include, hotel, transportation, and processing of passports and associated travel activities.
Attend meetings, record, transcribe and distribute minutes/notes and follow up on action items.
Conduct research, compile data, and prepare papers for consideration and presentation.
Prepare information and documentation by drafting, finetuning, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Distribute and maintain historical documentation and correspondence as required.
Develop and maintain crossdepartmental relationships.
Perform general office duties, such as ordering supplies and maintaining records management database systems.
Support projectrelated work.
May plan events, as needed, for internal and external meetings, dinners, town hall meetings, and special social events by scheduling venue/vendor, budget preparation, manage logistics and act as liaison.
May monitor and assist in tracking department budget.
May oversee aviation function
Other duties as assign
ed

Skills & Knowledge:

Farming industry.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and web platforms.

Bilingual

English and Spanish.
Proven experience interacting with all levels of the organization and key stakeholders.
Event planning experience a plus
A valid passport and the ability to travel internationally without restrictions.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail in a proactive manner with followthrough.
Very strong interpersonal skills and the ability to build relationships with people and employees at all levels of the organization.
Expert level written, verbal, reporting and presentation communication skills (internal company and external public).
Demonstrated ability to achieve highperformance goals and meet deadlines in a fastpaced environment.
Ability to draft and edit presentations and letters

Education Level: